Our buildings are available for community use according to policies established by the Board of Education and in compliance with state law. We request at least 30-days notice for facilities reservation requests.

Scheduling

Schools and district departments have priority for building use / reservations. District facilities are not available for use on days when both students and staff are not in attendance or days designated as paid holidays. Weekends immediately preceding or following paid holidays are considered “hard to staff” and are subject to the availability of staff to support the event. In the event of a school closure, all activities scheduled in district facilities will be canceled.

Rates

Facility Rental Rates: Community rates are applicable for all non-profit organizations. Commercial rates are applicable to all for-profit organizations.

Staff Fees: Custodial, theater technician, open / close, equipment use, and food service support may apply. You will be notified if these fees will apply.

Please note, fees may be assessed if you do not notify of a cancellation and the expenses are incurred to staff the event. Invoices will be issued at the end of each month and can be paid by check.

Fees associated with audio/visual services are not included. Please see the "Process" section below for information related to audio/visual services.

Insurance

We require that you (renter) provide a Certificate of Insurance reflecting a minimum of $1 million in general commercial liability coverage and list Weld RE-4 School District as an additional insured. Requests will not be approved without a current certificate on file.

Process

To submit a building request to reserve a space, please use our Facility Reservation Request Portal (Dude Solutions). If this is your first request, you will be required to create a profile as well as an organization. Once the organization has been approved, you may use Dude Solutions to request a facility reservation. Please allow at least five days for your request to be processed. You will receive an email confirmation once your request has been approved.

To ensure our systems are properly maintained, our facilities' audio/visual equipment may only be operated by district-approved vendors. If you require audio/visual services or equipment, please contact one of the below district-approved vendors to coordinate scheduling and pricing estimates:

• Parallel Custom Audio: 303-908-8609, kenmickelson@yahoo.com
• Rockfan Entertainment: 970-682-4015, bret@rockfan.email
• Knapp Productions: 970-580-5223, tracy@knappproductions.com

More Information

Please direct any questions to James Lobato at 970-686-8000 x8879.