Our buildings are available for community use according to policies established by the Board of Education and in compliance with state law. We request at least 30-days notice for facilities reservation requests.

Scheduling

Schools and district departments have priority for building use/reservations. District facilities are not available for use on days when both students and staff are not in attendance or days designated as paid holidays. Weekends immediately preceding or following paid holidays are considered “hard to staff” and are subject to the availability of staff to support the event. In the event of a school closure, all activities scheduled in district facilities will also be canceled.

Rates

Facility Rental and Staff Rates: Community rates are applicable for all non-profit organizations. Commercial rates are applicable to all for-profit organizations.

Custodial, open/close, equipment use, and food service support fees may apply. You will be notified if these fees apply to your reservation request.

Please note, fees may be assessed if you do not notify of a cancellation and the expenses are incurred to staff the event. Invoices will be issued at the end of each month and can be paid by check.

Fees associated with audio/visual services are not included. Please see the "Process" section below for information related to audio/visual services.

Insurance

We require that all facility use requestors provide a Certificate of Insurance reflecting a minimum of $1,000,000.00 in general commercial liability coverage and list Weld RE-4 School District as an additional insured. Requests will not be approved without a current certificate on file. Please upload a current certificate of insurance under your organization information, and update as needed.

Process

To submit a request to reserve a building space, please use our Facility Reservation Request Portal - Dude Solutions. If this is your first request, you must create a profile as well as an organization. Once all required insurance information is submitted and the organization has been approved, you may use Dude Solutions to request a facility reservation. Please allow at least five days for your organization request to be processed. You will receive an email confirmation once your organization has been approved. Please also allow at least five days for your facility reservation request to be processed.

To ensure our systems are properly maintained, our facilities' audio/visual equipment may only be operated by district-approved vendors. If you require audio/visual services or equipment, please contact one of the below district-approved vendors to coordinate scheduling and pricing estimates:

USE OF SCHOOL BUILDINGS AND PROPERTIES - KF POLICY 

The Board reserves the right to request that renters who use a District facility for more than three months report to the Board at the Board’s discretion on their plans for continued use of a District facility.

Revised: March 1983; November 1992; November 1993; December 2003; February 2008; June 2013; February 2014; February 2020; May 2022

More Information

Please direct any questions to Shelby Johnson at 970-686-8000 x8879.